Most foundation and some corporate grants request narrative and financial reports in the interim and/or at the completion of the project.
Before preparing a report, look over the grant agreement to see if a specific reporting format, such as an online form, is required.
In order to track these reports, OCFR maintains a master calendar of all due dates and issues reminders to the principal investigator (PI) and related support staff approximately 45 days before a report deadline. OCFR is available to provide feedback on grant reports prior to submission.
Principal investigators are encouraged to monitor expenses closely throughout the project. If the funds are held in a research fund, OCFR will also remind Research and Cost Accounting to prepare a financial report for the stated deadline. The accountant preparing the financial report will seek the approval of the PI before it is finalized.
OCFR encourages awardees to maintain relationships with the funder throughout the grant period and beyond, as appropriate. Some examples include:
- Sending copies of related publications, papers, or press coverage as they are released
- Inviting foundation officers and corporate contacts to events related to the grant
Finally, as your project progresses, please contact OCFR if you anticipate any major changes to 1) the scope of the work, 2) the timeline, or 3) the budget. OCFR will help you determine if the foundation or company will require Rice to seek permission before making significant changes to the project.